Privacy Policy – AOS Sports Tournaments

Effective Date: August 28, 2025
Website: www.aostournaments.com

At AOS Sports Tournaments Organizing Services LLC (“AOS Tournaments”, “we”, “our”, “us”), we are committed to protecting your privacy and ensuring that your personal information is handled securely and transparently.

This Privacy Policy explains what data we collect, how we use it, and the steps we take to safeguard your information when you engage with our website, events, or services.

1. Scope of This Policy

This Privacy Policy applies to:

Visitors of our website: www.aostournaments.com
Participants, teams, and sponsors in AOS-organized events
Individuals who interact with our marketing campaigns, newsletters, or customer service channels

2. Information We Collect

We collect only the information necessary to provide our services effectively and legally.

a. Information You Provide

Name, email, phone number, and address
Payment and billing details for event registrations
Team or organization information for tournament participation
Marketing preferences and consent options

b. Information Collected Automatically

IP address and device information
Website usage data (pages visited, time spent, clicks)
Cookies and similar tracking technologies for analytics and personalization

3. How We Use Your Information

Your data helps us improve our services and deliver a seamless experience. We may use your information to:

Process registrations and payments for events and tournaments
Communicate important updates, such as match schedules or venue changes
Send newsletters, promotions, or updates (only if you have opted in)
Improve our website and personalize your user experience
Comply with legal obligations and ensure event safety and integrity

4. Legal Basis for Processing

We process your data under one or more of the following legal grounds:

Your consent (e.g., signing up for newsletters)
To fulfill a contract (e.g., processing event registrations)
Legitimate interests, such as improving services or preventing fraud
Legal compliance, as required by local and international regulations

5. How We Protect Your Information

We implement industry-standard security measures to safeguard your personal data:

Encrypted payment gateways for online transactions
Secure servers and restricted data access
Regular security audits and compliance checks

Despite our efforts, no system is 100% secure, and users share data at their own risk.

6. Sharing of Information

We do not sell or rent your personal information.
We may share your data only with:

Trusted service providers like payment processors, ticketing systems, or event logistics partners
Regulatory authorities when legally required
Sponsors or partners, but only with your explicit consent

7. Cookies and Tracking Technologies

Our website uses cookies to:

Improve site performance
Analyze traffic and user behavior
Personalize content and advertisements

You can manage or disable cookies through your browser settings, but some site features may not function properly without them.

8. Your Rights

Depending on your location, you may have the right to:

Access and request a copy of your personal data
Request corrections or updates
Withdraw consent for marketing communications
Request deletion of your information (subject to legal requirements)

To exercise these rights, contact us using the details below.

9. Data Retention

We keep your personal data only as long as necessary to:

Fulfill event obligations
Comply with legal or tax requirements
Resolve disputes or enforce agreements

10. International Data Transfers

As an international sports event organizer, some data may be processed or stored outside your country. We ensure that any such transfers comply with data protection laws and security standards.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to review their policies before sharing personal information.

12. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page, with the “Effective Date” updated. Your continued use of our services indicates your acceptance of these updates.

Privacy Policy